Chargebacks

Definition:

Service Providers provide goods and services to other campus units for reasons of cost advantage and convenience.

A chargeback is an expenditure made by California State University, Fullerton for or on behalf of another University department/unit. Chargeback activities are also known by the campus community as “recharges”.

Accounting Services & Financial Reporting oversees the chargeback process. For questions regarding chargeback transactions billed to your department, contact the Service Provider using the Service Provider List . 

Chargeback transactions can be accessed in the Campus Portal under:
Titan Online > Business Intelligence > OBIEE 12c – BI/Dashboards > My Queries > Chargebacks

For Service Providers:

Fund Management

Service Providers who manage the chargeback process operate in fund THEFD (CSU fund 485). All costs/expenses associated with running the chargeback center must be paid out of THEFD. Revenue billed in THEFD cannot be moved out of THEFD. After all costs/expenses related to the chargebacks are transferred to fund THEFD, revenue surplus must be explained. In general, THEFD accounts for Service Provider departments should have a minimal balance at fiscal year-end. A mark-up or admin fee should only be charged for a specific reason such as asset replacement. Mark-Up Policy is subject to review and approval by Accounting Services & Financial Reporting and the Controller's Office. Excess revenue surplus at fiscal year-end (06/30) will be carried forward to the new fiscal year (07/01) thru a Budget Transfer journal.

Billing Disputes

In the event that CSUF Auxiliary Organization disputes an invoice, a credit invoice will be processed. Service Provider must provide a new department to be charged. If not provided, the Service Provider's department will be charged.