Reimbursements for Disallowed Purchases Charged to a Procurement Card (P-card)

Using CASHNet Item Codes when Completing the Deposit or Reimbursement to University Account formOpens in new window :

Fund to be Reimbursed (A) Account
to be Reimbursed
(B)
Account Description    (C) CASHNet Item Code(D) Post to Fund (E) Post to Account (F) ETR Required? (G)
THEFD
Form examplePDF File
For all other
accounts except
604001, 604802, 660001, 606802, 606001 or 606002
Other      S4000 THEXT 580093 Yes
Other Funds
Form examplePDF File
S4000 Same Fund as Column (A) 580093 Yes
 ALL Funds
where expense was originally incurred
Form examplePDF File
604001 Telephone Usage S5062 Same Fund as Column (A) 604001 No
604802 Wireless Service S5092 604802 No
660001 Postage and Freight S5055 660001 No
ALL Funds
where expense was originally incurred
Form examplePDF File
606802 Travel-International S5080 Same Fund as Column (A) 606802 No
606001 Travel-In State S5081 606001 No
606002 Travel-Out of State S5082 606002 No


Why is an Expenditure Transfer Request (ETR) form REQUIRED To post to the correct expense account and offset revenue recorded in account 580093.

ETR: Charge 580093 / Credit 6xxxxx (original expense account)

Sample Accounting Entries for Disallowed PCD Transaction, CASHNet Deposit using S4000 & ETR:

Transaction Account Dept Fund Journal Date Ln Descr Ref Fiscal
Yr
Pd Actuals
PCD 660822 10005 THEFD PCD000001 07/21/12 Panera Bread   2012 1
24.00
CASHNet Dep 580093 10005 THEXT CRS000001 08/18/12 MISC S4000 2012 1
(24.00)
ETR 580093 10005 THEXT 0000225208 08/31/12 ETR-Offset PCD/CN Dep CRS000001 2012 2
24.00
ETR 660822 10005 THEFD 0000225208 08/31/12 ETR-Offset PCD/CN Dep CRS000001 2012 2
(24.00)

Using THERE to process a P-Card expense that needs to be billed back to a CSUF Auxiliary OrganizationPDF File