660999 Unreconciled P-Card Expense

Effective July 1, 2013, the default account for P-card transactions has been changed to 660999, "Unreconciled P-Card Expense".  Activity for account 660999 must be reviewed and cleared on a monthly basis.  You can access transaction activity for account 660999 through OBIEE.

To avoid transactions going to the default account, cardholders need to select the correct account when reconciling their P-card activity through Access Online. For account definitions and examples, please visit the link below:
Chartfields Example: Account

Cardholders can change the account from 660999 as soon as the transaction is posted in the system until the P-Card packet due date.  All account changes made until the packet due date will be reflected in OBIEE.  Please note that the cardholder can make changes AFTER the packet due date; however, these changes will NOT be reflected in OBIEE.

Example:

     Billing cycle: 09/26/2013 - 10/25/2013          Packet due date: November 12, 2013 (10th business day)

Click to see a sample email from the P-Card AdministratorPDF File

US Bank Access Online Sample


Clearing Balances in 660999


On a monthly basis, an updated list for all cardholders in each division will be provided to the Fiscal Managers. It is the responsibility of the Fiscal Managers to work with these individuals to ensure these outstanding balances are cleared as soon as possible.  To assist Fiscal Managers in this process, a special Expenditure Transfer Form (ETR) has been created and provided for their use.