Approving Official Responsibilities
Revised: May 17, 2007
The Approving Official is the administrator who supervises the Cardholder or has been delegated the authority to certify that the purchases made by the Cardholder are appropriate. The Approving Official is responsible for the following:
- Review and approve all charges
- Ensure that all purchases are appropriate
- Ensure that no prohibited items have been purchased
- Ensure that proper documentation is attached to the monthly packet
- Certify that all purchases are to be, or have been used exclusively for official University business
- Confirm available funds
- Retrieve procurement cards from cardholders who are separating from the department and return those cards to the Procurement Card Program office, CP-300
- Sign the Approval of Procurement Card Transactions form and forward form and packet with attached documents to the Procurement Card Program office, CP-300, by the 10th of the month
NOTE: Approving Officials may not approve their own purchases.
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