Procurement Card Email Notifications
Revised: July 27, 2007
The following are types of email notifications that may be sent by the Procurement Card Program:
- Cardholder Monthly Email Notifications:
Cardholders receive an email notification at the beginning of each billing cycle reminding them that they have transactions to review and reconcile in SAM™. The notification also includes a reminder to print the Expense Log Report, attach supporting documentation, and submit the packet and supporting documentation to the Procurement Card Program by the date given in the email (normally the 10th of the month).
- Approving Official Monthly Email Notifications:
Approving Officials receive an email notification at the beginning of each month reminding them that they have cardholder transactions to review and approve.
- Missing Documentation Email Notifications:
Cardholders receive an email notification when supporting documentation (such as Directive 11 form, itemized receipt, or a travel authorization number) is missing from their monthly packet.
- Procurement Card Violation Email Notifications:
Cardholders receive an email notification alerting them that a purchase has violated the University Procurement Card policy.
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