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Approving Official Sabbatical/Leave

Revised: July 27, 2007

If an Approving Official will be going on sabbatical or leave for an extended period, he/she may choose another Approving Official to be a delegate to approve their cardholders’ transactions in his/her absence. If the Approving Official is also a cardholder, a Procurement Card Revision Request form may be submitted if changes are necessary to his/her Procurement Card during the leave period.

All Approving Official changes must be requested by the appropriate Division Head, College Dean, or Associate Vice President by completing a Procurement Card/OfficeMax Revision Request form:

  1. Complete the "Cardholder Information" section
  2. Check the "Approving Official Change" box
  3. Enter the current Approving Official and the new Approving Official
  4. Obtain all signatures
  5. Upon completion, forward the approved form to the Procurement Card Program, CP-300

A confirmation e-mail will be sent to the Cardholder, and the old and new Approving Official once the change has been made.

Note: If there are multiple cardholders that need their Approving Official revised, a list of cardholders' names and their card numbers may be attached to the Procurement Card Revision Request form in lieu of submitting multiple individual revision request forms.

Return from Sabbatical/Leave

Once the Approving Official returns from sabbatical/leave, submit a Procurement Card Revision Request form to the Procurement Card Program to revise the cardholder’s designated Approving Official back to the original Approving Official.

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