Reimbursements from General Fund Accounts for Grant-Related Expenses
The preferred methods for purchasing supplies and other items with General Funds are OfficeMax and the CSUF Procurement Card. The staff in your department/unit will be familiar with these purchasing tools. Because grants funded with General Funds are typically deposited into department General Funds accounts, you should coordinate with your department staff or department chair on how to access grants funds with OfficeMax and the Procurement Card.
If you have any questions about your grant, you may also wish to contact Erika Blossom in the Office of Grants and Contracts. If you have questions about OfficeMax, please send an email to: officemax@fullerton.edu. If you have questions about the CSUF Procurement Card, please send an email to: pcard@fullerton.edu.
In certain unavoidable cases and with prior approval from your department/unit, it may be necessary to make purchases using personal funds and to seek reimbursement. Prohibited items will be considered personal purchases and will not be reimbursed.
How do I obtain reimbursement for allowable expenditures that are less than $50?
Reimbursements for expenditures under $50 may be made through the petty cash reimbursement process. Employees must complete a Petty Cash Disbursement form 
, obtain all necessary signatures for approval, attach original receipt(s), and submit these to the Cashier for reimbursement. In lieu of this process, it is recommended that the CSUF Procurement Card be used for low value approved purchases.
How do I obtain reimbursement for allowable expenditures that are more than $50?
- Submit to Contracts and Procurement (CP-300) all of the following:
- No cash advances can be provided.
Questions or Comments?
If you have questions about using your Procurement Card, please send an email to: pcard@fullerton.edu so that we can provide you with appropriate assistance quickly. Additional information about the Procurement Card is available on the Pcard home page.
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