Collage

Event Attendance

The following documentation is required for these expenditures:

  • Original, itemized receipt (submitted with Procurement Card statement if a Procurement Card was used). If an original and/or itemized receipt (which includes a description of each item purchased) is unavailable due to loss or other circumstances, a document either signed by the cardholder or sent from the cardholder's electronic mail account describing the circumstances and items purchased must also be submitted.

  • Reference to the applicable expense subsection on the purchase requisition or Procurement Card statement (for example, "Dir. 11, Section 5.B.1"). The Directive No. 11 Form will provide you with a drop down window with all permissible sections.

  • Written approval by a Division Head.

  • Written confirmation by Division Head that event attendance is "necessary for the success of the event or directly related to the individual's responsibilities and role at the University."

  • Written confirmation by Division Head that any ancillary event expenses (spouse/partner attendance and/or other expenses such as rental of academic regalia) are appropriate.