Hospitality Expenses

Official University Guests

Official University Guests are individuals invited to attend a University sponsored meeting, conference or event who are not employed by the University.

Examples of official University guests include but are not limited to employees from another CSU campus or the Chancellor's Office, members of the community, University volunteers, prospective and currently enrolled students, parents and family members of prospective or currently enrolled students, and media representatives.

Student employees and individuals including but not limited to consultants, facilitators and vendors generally may not be considered an "Official University Guest."

Type of Expenses:

Hospitality expenses at University sponsored or hosted meetings, receptions or conferences of learned societies or organizations where official University guests are present

May I Use General Funds to Pay for this Expense? Yes
May I Use Special Funds to Pay for this Expense? Yes
May I Use Auxiliary Funds to Pay for this Expense? Yes
Approval Required for your Directive No. 11 Expense: Division Head or Division Head’s designee Required for Approval
Required Documen-tation on your Directive No. 11 Approval Form: Required Documentation
Required Form: Directive No. 11 Form
Form Instruct-ions (Traditional Paper Submittal -- Slower Process): Paper Transmittal Instructions
Form Instruct-ions (Electronic Transmit-tal -- Faster Process): Electronic Transmittal Instructions

Resources and Where to Get Help:

Update to Informed Filler 3.5.1
Presidential Directive No. 11 Policy
Frequently Asked Questions (FAQ) about Presidential Directive No. 11
If you have questions, please send an email to: directive11@fullerton.edu

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