Archive 2014

What's New? Date Posted
Travel Expense Claim (Rev. 12/2014)PDF File Opens in new window
Travel Expense Claim (Rev. 12/2014) [Excel]

Monthly Mileage Detail [Excel]

Change:

Mileage Reimbursement Rate for 2015

The standard mileage rate for business travel occurring on or after January 1, 2015 will increase from 56 cents per mile to 57.5 cents per mile.

Miles driven for moving/relocation will be reimbursed at 23 cents per mile, decreased from 23.5 cents per mile.
December 19, 2014
Travel RequestPDF File Opens in new window

Change:

For business travel occurring on or after January 1, 2015, the maximum rate for in-state and out-of-state, including Alaska, Hawaii, and US Possessions will increase to $195 per night, excluding taxes.
December 19, 2014
Travel Expense Claim (Rev. 11/2014)PDF File Opens in new window
Travel Expense Claim (Rev. 11/2014) [Excel]

SIGNATURE OF APPROVER (Approval must have Delegation of Authority on file for the chartifeld indicated)
November 24, 2014
Revisions to CO Travel Policy and Procedures (effective December 1, 2014)

CSU Travel Matrix – changes (effective December 1, 2014)PDF File Opens in new window
November 17, 2014
Travel Request - Employee Travel Policy and Procedures (rev 11/14/14)PDF File Opens in new window

Travel Expense Claim - Employee Travel Policy and Procedures (rev 11/14/14)PDF File Opens in new window

Revised:

Trip Cancelled / Changed

If a trip must be cancelled or changed, the travelers must make every effort to cancel/change any travel reservations. Fees incurred as a result of cancelling/changing a trip will be covered if the cancelation/change was work related or due to unforeseen circumstances out of the control of the traveler. A business justification must be submitted and approved by the approving authority.

Travelers who are unable to honor a reservation shall be responsible for canceling the reservation in compliance with the cancellation terms established by the hotel, airline, etc. The traveler must return any refundable deposits to the University.

Changes or lost refunds resulting from failure to cancel reservations, registrations, etc. shall not be reimbursed unless the traveler can show that such failure was the result of circumstances beyond the traveler’s control.

The traveler shall be responsible for promptly returning for a refund any unused or partially used transportation tickets
November 14, 2014
Blanket Travel Request and Travel Expense Claim (blanket mileage) - Policy and Procedures travel prior to 12/1/14 (rev 1/1/14)PDF File Opens in new window November 14, 2014
Travel RequestPDF File Opens in new window  

Change:

FOREIGN TRAVEL

Foreign Travel – Submit travel request 4 – 6 weeks prior to departure date (6 – 8 weeks prior to the departure date for high hazard countries):

Have you obtained the required foreign travel liability insurance from the Office of University Risk Management? Any questions, call ext. 7346.

If no, complete Foreign Travel Liability Insurance Form. Link is http://riskmanagement.fullerton.edu/InternationalTravel/Login.aspx.

If country is deemed high hazard, travel will require Chancellor’s Office approval. Office of University Risk Management will notify traveler.

DEPARTMENT ID AND AMOUNT TO BE CHARGED

Registration Fee – account number is 660848 (account number 660849 is no longer used)

CSUF ASC Project #

Check box - * Sponsored Programs

*If using both State and ASC Sponsored Program funds, include explanation for use of state funds in Business Purpose of Trip.

Check box - **Other (describe)
October 21, 2014
Certification for Reimbursement of Moving/Relocation ExpensesPDF File Opens in new window

Change:

President/President's Designee (if $10,000 or more, President's approval required)
October 21, 2014

Travel Request - Employee Travel Policy and Procedures (rev 9/11/14)PDF File Opens in new window

Change:

For travel to high hazard countries, submit Travel Request 6 – 8 weeks prior to the departure date. Questions regarding high hazard countries, contact the Office of Risk Management at (657) 278-7346.
September 11, 2014

Travel Expense Claim - Employee Travel Policy and Procedures (rev 8/1/14)PDF File Opens in new window

Reminder:

Under no circumstances will expenses for lunch be reimbursed for travel of less than 24 hours without an overnight stay (except POST Training – Commuter Lunch Meal Reimbursement per the POST Administrative Manual)
  • POST Training – the amount allowed for the Commuter Lunch Meal Reimbursement per the POST Administrative Manual is reportable and taxable (POST Training must be noted in the Remarks section on the Travel Expense Claim)
August 21, 2014

Travel Request - Employee Travel Policy and Procedures (rev 8/1/14)PDF File Opens in new window

Reminder:

Under no circumstances will expenses for lunch be reimbursed for travel of less than 24 hours without an overnight stay (except POST Training – Commuter Lunch Meal Reimbursement per the POST Administrative Manual)
  • POST Training – the amount allowed for the Commuter Lunch Meal Reimbursement per the POST Administrative Manual is reportable and taxable
August 21, 2014
Accounts Payable/Travel Staff and Faculty Reimbursement Direct Deposit Authorization FormPDF File Opens in new window

To sign up for CSUF Employee Direct Deposit for travel reimbursement, complete the Accounts Payable/Travel Staff and Faculty Reimbursement Direct Deposit Authorization Form
July 30, 2014

Streamlined Travel Request and Claim Processing Flow (Rev. 07-2014)PDF File Opens in new window

Changes:
Single Auxiliary Funded (e.g. ASC, CSFPF or IRA/ASI)
Multiple Source Funded (CSUF State Funded and/or Auxiliary Funded)
July 1, 2014

Travel Request - Employee Travel Policy and Procedures (rev 7/1/14)PDF File Opens in new window

Changes:
Single Auxiliary Funded (e.g. ASC, CSFPF or IRA/ASI)
Multiple Source Funded (CSUF State Funded and/or Auxiliary Funded)
July 1, 2014
Travel Expense Claim - Employee Travel Policy and Procedures (rev 7/1/14)PDF File Opens in new window

Accounts Payable/Travel Staff and Faculty Reimbursement Direct Deposit Authorization FormPDF File Opens in new window

To sign up for CSUF Employee Direct Deposit for travel reimbursement, complete the Accounts Payable/Travel Staff and Faculty Reimbursement Direct Deposit Authorization Form
July 1, 2014
2014 Corporate Rate Agreement with the Marriott Hotel
Marriott Hotel, Fullerton - Rate ScheduleOpens in new window

Changes:
Blackout dates (March 5-10, 2014 and March 16-19, 2014)
Reservations can be cancelled without penalty up until 24 hours prior to the date of arrival.
January 16, 2014
Blanket Travel Request and Travel Expense Claim (blanket mileage) - Policy and Procedures (revised 1/1/14)PDF File Opens in new window  

The mileage reimbursement rate is $0.56 per mile for travel on January 1, 2014 through December 31, 2014
January 6, 2014
Travel Request - Employee Travel Policy and Procedures (rev 1/1/14)PDF File Opens in new window  

The mileage reimbursement rate is $0.56 per mile for travel on January 1, 2014 through December 31, 2014
January 1, 2014
Travel Expense Claim - Employee Travel Policy and Procedures (rev 1/1/14)PDF File Opens in new window  

The mileage reimbursement rate is $0.56 per mile for travel on January 1, 2014 through December 31, 2014
January 1, 2014