Archive 2013

What's New? Date Posted

Travel Expense Claim (Rev. 10/2013) PDF File Opens in new window

New pdf Travel Expense Claim

Use the current version of the Travel Expense Claim (either pdf or Excel) posted on the Travel Operations website / Travel Forms http://finance.fullerton.edu/Controller/AccountsPayable/Forms/Default.php#travel

 October 18, 2013
Streamlined Travel Request and Claim Processing Flow (Rev. 10-2013)PDF File Opens in new window   October 14, 2013
Responsibilities Associated with the Administration of Official University Business Travel (Rev. 8-2013)PDF File Opens in new window   August 14, 2013
Travel Request - Employee Travel Policy and Procedures (rev 9/1/13)PDF File Opens in new window  

Reminder:

A copy of the registration form must be attached to the Travel Request if there is a conference or registration fee (refer to page 10)
September 1, 2013
Travel Expense Claim - Employee Travel Policy and Procedures (rev 9/1/13)PDF File Opens in new window  

Reminder:

Attach all required receipts and documentation to the Travel Expense Claim (refer to page 10 – 11)
September 1, 2013
Marriott Fullerton Reservation RequestPDF File Opens in new window  

Jasmin Randle, Front Office Manager, phone: (714) 447-6649, fax: (714) 738-0288, email: jrandle@marriottfullerton.edu
July 22, 2013
Streamlined Travel Request and Claim Processing Flow (Rev. 7-2013)PDF File Opens in new window   July 15, 2013

Mariott Hotel, Fullerton - Rate Schedule

Jasmin Randle, Front Office Manager, phone: (714) 447-6649, fax: (714) 738-0288, email: jrandle@marriottfullerton.edu
June 24, 2013

Travel Request - Employee Travel Policy and Procedures (rev 6/14/13) PDF File

Traveler will not be reimbursed for frequent flyer miles, coupons, certificates from reward or honor points, etc. – refer to page 3
June 17, 2013

Travel Expense Claim - Employee Travel Policy and Procedures (rev 6/14/13) PDF File

Traveler will not be reimbursed for frequent flyer miles, coupons, certificates from reward or honor points, etc. – refer to page 2
June 17, 2013
Travel Expense Claim (Rev. 6/2013)

Use the Travel Expense Claim (Rev. 6/2013) that includes the new CSU standard mileage rates (select appropriate mileage rate in drop down box on row 35 in column S):

  • Business travel occurring on or after April 1, 2013 – 56.5 cents per mile
  • Miles driven for moving/relocation purposes on or after April 1, 2013 - 19 cents per mile
Delete old versions of the Travel Expense Claim saved on your computer.
PDF File Opens in new window
June 12, 2013
Streamlined Travel Request and Claim Processing Flow (Rev. 4-2013)PDF File Opens in new window   April 15, 2013
FY 2012-2013 Year-End Close GuidelinesPDF File Opens in new window   March 28, 2013
Travel Expense Claim (Rev. 3/2013)

Use the Travel Expense Claim (Rev. 3/2013) that includes the new CSU standard mileage rates (select appropriate mileage rate in drop down box on row 35 in column S):

  • Business travel occurring on or after April 1, 2013 – 56.5 cents per mile
  • Miles driven for moving/relocation purposes on or after April 1, 2013 - 19 cents per mile
Delete old versions of the Travel Expense Claim saved on your computer.
PDF File Opens in new window
March 28, 2013
Monthly Mileage DetailOpens in new window  


Use the Monthly Mileage Detail (Rev. 4/2013) that includes the new CSU standard mileage rates:

  • Business travel occurring on or after April 1, 2013 – 56.5 cents per mile
Delete old versions of the Monthly Mileage Detail saved on your computer.   
March 28, 2013
Streamlined Travel Request and Claim Processing Flow (Rev. 3-2013)PDF File Opens in new window   March 18, 2013

Mileage Reimbursement Rate for 2013

The California State University standard mileage rate for business travel occurring on or after April 1, 2013 will increase from 50 cents per mile to 56.5 cents per mile.

Miles driven for moving/relocation purposes on or after April 1, 2013 will be reimbursed at 24 cents per mile, increased from 19 cents per mile.

March 11, 2013

Maximum Limits for Cost of Lodging (in-state, out-of-state, Alaska, Hawaii, and US possessions)

The CSU maximum lodging rate is $175 per night, excluding taxes.  This rate is effective for business travel occurring on or after April 1, 2013.  Costs in excess of this amount must be pre-approved by a campus vice president or designee in accordance with the campus approval process, and must include the business purpose for the necessity to stay within certain facilities.

March 11, 2013
Business Travel and Prepayment Request Form (Rev. 3/2013)
Travel RequestPDF File Opens in new window  


Use the Business Travel and Prepayment Request (Rev. 3/2013) that includes the new CSU maximum lodging rate:

  • Will lodging exceed $175 per night, excluding taxes, for travel in-state, out-of-state including Alaska, Hawaii and US possessions?
  • If yes, describe the business purpose to stay within certain facilities at a rate above $175.
  • VP/Designee signature below will serve as pre-approval to exceed the rate.

Delete old versions of the Monthly Mileage Detail saved on your computer.   

Note:  MAC users having a problem opening the Travel Request Form

  1. If default PDF viewer on the MAC is Safari, change the setting to make the default viewer as Adobe Acrobat Reader
  2. Save the PDF file to the desktop
  3. On the desktop, press and hold the CTRL key and select the PDF file
  4. Choose “Open With” and select Adobe Reader
  5. Once selected (Adobe Reader will prompt the user to make Adobe Reader as the default application for PDF) select yes
March 11, 2013
Travel Expense Claim (Rev. 2/2013) February 13, 2013
Travel Request - Employee Travel Policy and Procedures (rev 1/22/13)PDF File Opens in new window   January 22, 2013
Travel Expense Claim - Employee Travel Policy and Procedures (rev 1/22/13)PDF File Opens in new window January 22, 2013
Blanket Travel Request and Travel Expense Claim (blanket mileage) - Policy and Procedures (revised 1/22/13)PDF File Opens in new window January 22, 2013