Archive 2012

What's New? Date Posted

Business Travel and Prepayment Request Form (Rev. 12/2012)
Travel Request  (Rev. 12/2012)PDF File

New Business Travel and Prepayment Request Form

Changes:

  • TOTAL ESTIMATED EXPENSES changed to TOTAL AMOUNT REQUESTED
December 19, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Request (revised 11/19/2012)PDF File Opens in new window  

Changes:

  • Passport and Visa fees - Effective October 15, 2012, in accordance with the CSU Travel Policy, passport and visa fees for international travelers when traveling on official University business may be charged to a Procurement Card and the traveler may be reimbursed for these expenses (page 10)
  • Enterprise Fullerton Office - Branch Manager is Rachel Bomgren (page 8)
  • Vehicle Mileage – Normal Work Location is defined (page 9)
  • Vehicle Mileage – Mileage is calculated (page 9)
November 19, 2012

Business Travel and Prepayment Request Form (Rev. 11/2012)
Travel Request (Rev. 11/2012)PDF File Opens in new window

New Business Travel and Prepayment Request Form

November 19, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Expense Claim (revised 11/6/2012)PDF File Opens in new window  

Changes:

  • Passport and Visa fees - Effective October 15, 2012, in accordance with the CSU Travel Policy, passport and visa fees for international travelers when traveling on official University business may be charged to a Procurement Card and the traveler may be reimbursed for these expenses (page 9)
  • Vehicle Mileage – Normal Work Location is defined (page 7)
  • Vehicle Mileage – Mileage is calculated (page 7)
November 9, 2012

Policy and Procedures for Blanket Travel Request and Travel Expense Claim for blanket mileage
Policy and Procedures for Blanket Travel Request and Travel Expense Claim for blanket mileage (revised 11/6/2012)PDF File Opens in new window  

Changes:

  • Vehicle Mileage – Normal Work Location is defined (page 2)
  • Vehicle Mileage – Mileage is calculated (page 2)
November 6, 2012

Employee Travel (travel on or after 4/1/11
Policy and Procedures for Travel Request (revised 11/6/2012)PDF File Opens in new window  

Changes:

  • Passport and Visa fees - Effective October 15, 2012, in accordance with the CSU Travel Policy, passport and visa fees for international travelers when traveling on official University business may be charged to a Procurement Card and the traveler may be reimbursed for these expenses (page 8)
  • Enterprise Fullerton Office - Branch Manager is Rachel Bomgren (page 7)
  • Vehicle Mileage – Normal Work Location is defined (page 5)
  • Vehicle Mileage – Mileage is calculated (page 5)
November 6, 2012 

Passport and Visa fees

Effective October 15, 2012, in accordance with the CSU Travel Policy, passport and visa fees for international travelers when traveling on official University business may be charged to a Procurement Card and the traveler may be reimbursed for these expenses.

October 16, 2012

Student Travel - student and student employee (non-job related)
Policy and procedures for Undergraduate, Graduate, or Post-doctoral StudentsOpens in new window

Changes:

October 2, 2012

2012 - 2013 Corporate Rate Agreement with the Marriott Hotel
Marriott Hotel, Fullerton - Rate Schedule

Changes:

  • New rates and the blackout dates (March 7-9, 2013 and March 24-26, 2013)
September 28, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Expense Claim (revised 10/2/2012)PDF File Opens in new window

Changes (page 6):

  • Taxi and Shuttle – receipt required for $25 or more
October 2, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Request (revised 7/9/2012)PDF File Opens in new window

Changes:

  • Private Vehicle Mileage – Normal Work Location is defined
  • Mileage from CSUF to CSU Long Beach – Effective April 29, 2012, the 7th Street Bridge reopened and the mileage is 25 miles
July 9, 2012

Policy and Procedures for
Blanket Travel Request and Travel Expense Claim for blanket mileage (revised 7/9/2012)PDF File Opens in new window

Changes:

  • Private Vehicle Mileage – Normal Work Location is defined
  • Mileage from CSUF to CSU Long Beach – Effective April 29, 2012, the 7th Street Bridge reopened and the mileage is 25 miles
July 9, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Expense Claim (revised 7/9/2012)PDF File Opens in new window

Changes:

  • Private Vehicle Mileage – Normal Work Location is defined
  • Mileage from CSUF to CSU Long Beach – Effective April 29, 2012, the 7th Street Bridge reopened and the mileage is 25 miles
July 9, 2012

Business Travel and Prepayment Request Form (Rev. 6/2012)
Travel Request (Rev. 6/2012)PDF File Opens in new window

Reminder - Drop down list of account numbers in section #7

  • 660848 – Registration Fee (conference, training, workshop, professional development, etc.)
  • 660849 – Registration Fee (meeting without training)
  • 606001 – In State Travel
  • 606002 – Out of State Travel
  • 606802 – International Travel
  • 660840 – Faculty Recruitment
  • 660842 – Faculty Recruitment (meals and/or food expenses)
  • 660815 – Faculty Moving/Relocation
  • 660042 – Staff Recruitment and Staff Moving/Relocation
June 26, 2012

Travel Expense Claim (Rev. 6/2012)PDF File Opens in new window

Reminder - Drop down list of account numbers in section #14:

  • 660848 – Registration Fee (conference, training, workshop, professional development, etc.)
  • 660849 – Registration Fee (meeting without training)
  • 606001 – In State Travel
  • 606002 – Out of State Travel
  • 606802 – International Travel
  • 660840 – Faculty Recruitment
  • 660842 – Faculty Recruitment (meals and/or food expenses)
  • 660815 – Faculty Moving/Relocation
  • 660042 – Staff Recruitment and Staff Moving/Relocation
June 26, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Request (revised 5/31/2012)PDF File Opens in new window

Changes:

  • Mileage from CSUF to CSU Long Beach – Effective April 29, 2012, the 7th Street Bridge reopened and the mileage is 25 miles
May 31, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Expense Claim (revised 5/31/2012)PDF File Opens in new window

Changes:

  • Mileage from CSUF to CSU Long Beach – Effective April 29, 2012, the 7th Street Bridge reopened and the mileage is 25 miles
May 31, 2012

Policy and Procedures for
Blanket Travel Request and Travel Expense Claim for blanket mileage (revised 5/31/2012)PDF File Opens in new window

Changes:

  • Mileage from CSUF to CSU Long Beach – Effective April 29, 2012, the 7th Street Bridge reopened and the mileage is 25 miles
May 31, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Request (revised 4/12/2012)PDF File Opens in new window

Changes:

  • Registration or conference fees - For only faculty, staff or student employee (job related), may also include the membership fee if traveling to a conference
  • Travel Prepayment to vendor for the registration fees - For only faculty, staff or student employee (job related), may also include the membership fee if traveling to a conference
  • Lodging - Exceptions
  • Bus and Taxi (receipt required for $25 or more)
  • Meals travel less than 24 hours without an overnight stay (contiguous 48 states) - Exception
  • Approval (12)
    Regardless of funding source or zero dollar Business Travel Requests,
    • Division Vice President/Designee must approve per the President’s Delegation of Authority
    • Division Vice President and President must approve for all international travel (including U.S. Possessions)
April 12, 2012

Employee Travel (travel on or after 4/1/11)
Policy and Procedures for Travel Expense Claim (revised 4/12/2012)PDF File Opens in new window

Changes:

  • Registration or conference fees - For only faculty, staff or student employee (job related), may also include the membership fee if traveling to a conference
  • Lodging - Exceptions
  • Cost of Transportation (8A) - bus and taxi (receipt required for $25 or more)
  • Meals travel less than 24 hours without an overnight stay (contiguous 48 states) Exception
April 12, 2012
FY 2011-2012 Year-End Close GuidelinesPDF File Opens in new window March 20, 2012

Business Travel and Prepayment Request Form (Rev. 2/2012)
Travel Request (Rev. 2/2012)PDF File Opens in new window

Changes:

  • Registration or conference fees - For only faculty, staff or student employee (job related), may also include the membership fee if traveling to a conference
  • Travel Prepayment to vendor for the registration fees – For only faculty, staff or student employee (job related), may also include the membership fee if traveling to a conference
  • Charged To (section 7) drop down box for the state account numbers
March 2, 2012

Travel Expense Claim (Rev. 2/2012)PDF File Opens in new window

Changes:

  • Cost of Transportation (column 7A) – includes Bus and Taxi
  • Transportation Type Used (column 8B) – Bus (BU) and Taxi (T)
  • Transportation (column 8C) – Self Parking, Toll
  • Chartfield (section 14) – drop down box for the state account numbers
  • Removed box #19 (no longer required)
February 21, 2012

Policy and Procedures for
Blanket Travel Request and Travel Expense Claim for blanket mileage (revised 2/14/2012)PDF File Opens in new window

Changes:

  • The mileage reimbursement rate is 0.50 for travel on January 1, 2010 through December 31, 2012
  • Expenses for self parking and tolls (receipt required for $25 or more)
February 14, 2012

Travel Expense Claim (Rev. 2/2012)

Travel Expense Claim (Rev. 2/2012) [Excel]

Changes:

  • Transportation Type Used (column 7B) – Bus and Taxi
  • Transportation (column 7C) – Self Parking, Toll
  • Removed box #19 (no longer required)
February 13, 2012