Archive 2010

What's New? Date Posted

Effective January 1, 2011, the Federal Standard Mileage rate for moving/relocation expenses as established by the Internal Revenue Service will increase from $.165 per mile (in 2010) to $.19 per mile.

December 21, 2010

Checklist for the Blanket Travel Authorization and Travel Expense Claim – Blanket authorization for mileage, self parking, toll, and approved business meals (Directive 11 required) - (revised 11/16/10)PDF File Opens in new window

Note: If driver’s license has expired, please update driver’s expiration date on STD. 261 form prior to submitting a renewal copy to Travel Operations.

Completed Monthly Mileage Details Form must be attached to Travel Expense Claim.

Monthly Mileage Detail [Excel]

November 16, 2010

Authorization to Use Privately Owned Vehicles on State Business (Rev. 11/2010)

Note: If driver’s license has expired, please update driver’s expiration date on STD. 261 form prior to submitting a renewal copy to Travel Operations.

Authorization to Use Privately Owned Vehicles on State Business (STD. 261)PDF File Opens in new window [pdf]

November 16, 2010

Marriott Hotel, Fullerton – Rate Schedule

Rate schedule from September 20, 2010 to August 31, 2011

November 16, 2010

INF 254 - Request for Driver's License InformationPDF File Opens in new window [pdf]
INF 254 (Rev. 9/2010) - DRIVERS LICENSE EXPIRATION DATE required.

Submit the completed INF 254 to University Police, UPD.

When the employee renews his/her Driver’s License, a completed INF 254 must be submitted to University Police, UPD.

September 28, 2010

Statement of Certification for Students Receiving University Funds for TravelPDF File Opens in new window [pdf]

This form must be completed prior to the trip departure date for a student to be reimbursed for their travel expenses with University funds or paid by the University (i.e. Procurement Card).

August 30, 2010

Policy and procedures for Undergraduate, Graduate, or Post-doctoral Students currently employed by CSU Fullerton

New form – Statement of Certification for Students Receiving University Funds for Travel

Policy and procedures for students currently not employed by CSU Fullerton

New form – Statement of Certification for Students Receiving University Funds for Travel

Changes – allowable expenses and required forms for reimbursement

August 30, 2010

Monthly Mileage Detail [Excel]

The Monthly Mileage Detail is a new form that must be completed and attached to the monthly Travel Expense Claim for blanket mileage.

August 27, 2010

Academic Affairs Division (travel expenditures using Fund Code THEFD)

Completed Request for Exception to Travel & Equipment Restrictions Form must be submitted to the VPAA Office, MH-133 for Steven Murray’s approval prior to any travel being finalized or expense incurred.

Request for Exception to Travel RestrictionsPDF File Opens in new window [pdf]

Original Request for Exception to Travel Restrictions Form approved by Steven Murray must be attached to the Travel Authorization or the Blanket Travel Authorization.

If more than one individual is listed on the Exception Form, the original Exception Form must be attached to the Travel Authorization for the first individual listed on the Exception Form and a copy of the Exception Form must be attached to each Travel Authorization for the other individuals listed on the Exception Form.

July 15, 2010
Common Finance System (CFS) Implementation Memo (Rev. 6/2010)PDF File Opens in new window June 15, 2010

Effective immediately, a copy of the registration form must be attached to the Travel Authorization if there are conference or registration fees listed on the Travel Authorization line #5.A. (regardless of funding source: State, CSUF ASC, CSFPF, or ASI/IRA)

May 25, 2010

Effective immediately, the Blanket Travel Authorization only covers mileage, self parking toll, and approved business meals charged to a Procurement Card (Directive 11 is required for business meals).

May 11, 2010
Common Finance System (CFS) Implementation MemoPDF File Opens in new window May 6, 2010

FOR MAC COMPUTERS ONLY:

If you are unable to retrieve the current version of a Travel form from the Travel Operations website, please retrieve the Travel form directly from the server.

Under the ‘New Data Document’ window, click on the dropdown menu and select ‘Services’. Open the ‘CSUF OSX Forms Server’ folder and find the file that you need.

As an example, to get the Travel Authorization form, go to CSUF OSX Forms Server --> Travel --> Travel Authorization.itp.

May 5, 2010
Travel Authorization and Prepayment Request Form (Rev. 4/2010) Travel Authorization [Informed] Informed form no longer available.

Effective immediately, the policy regarding more than two campus employees is as follows:

More than two campus employees are attending the same conference, convention, symposium or festival (This requirement does not apply to business meetings, training or workshops unless registration fees for each individual exceed $500.)
April 15, 2010

Effective immediately, mileage reimbursement for employee travel is calculated as follows:

On a scheduled work day, traveler departs and/or returns to their residence, mileage is calculated:

  • From the lesser of the two locations (traveler’s headquarters or traveler’s residence).

On a scheduled work day, traveler departs from their headquarters and/or returns to their headquarters, mileage is calculated:

  • From the traveler’s headquarters to destination or from destination to traveler’s headquarters.

On a scheduled day off, mileage is calculated:

  • From the traveler’s residence.

The departure location (work or home) must also be indicated on the Travel Expense Claim (4) on the first day of travel.

The return location (work or home) must also be indicated on the Travel Expense Claim (4) on the last day of travel.

April 12, 2010
FY 2009-2010 Year End Close GuidelinesPDF File Opens in new window February 10, 2010
Trip Cancellations

If the trip was cancelled but travel expenses were paid by University (i.e., Procurement Card, or University check issued to vendor for registration/conference fee), submit an approved Travel Expense Claim form to Travel Operations (CP-300)

If the trip was cancelled and no travel expenses were incurred by the traveler or University, send an email with the traveler’s name and the travel document number to travel@fullerton.edu stating that no expenses were incurred by the traveler or University (i.e., charged to a Procurement Card or paid by University check) so the Travel Authorization can be closed.

http://finance.fullerton.edu/Controller/Travel/TripCancellations.php
January 29, 2010
The Substitute Traveler Form may no longer be used. January 26, 2010