Travel Operations

The mission of Travel Operations is to serve as a support function to meet the University's goals and objectives. The primary goal of Travel Operations is to provide for timely and accurate recording of University travel-related expenditures and to ensure that CSUF employees, vendors, and on-campus candidates are paid in a timely, accurate and efficient manner consistent with the overall guidelines and regulations.

Concur Logo


What's New? Date 

Lost/Missing Receipt Verification (Rev. 9/2018)

http://finance.fullerton.edu/documents/controller/travel/forms/Lost_Missing_Receipt_Travel.pdfPDF File Opens in new window

September 6, 2018

Certification for Reimbursement of Moving/Relocation ExpensesPDF File Opens in new window

The tax reform bill (H.R. 1, P.L. 115-97), enacted on December 22, 2017, included a change to the taxability of moving and relocation expenses. In 2017 and prior years, certain “qualified moving expenses” for new employees were excluded from gross income. As of January 1, 2018, all moving expenses paid or reimbursed by the CSU or its auxiliaries are taxable as wages to the recipient. The exclusion from gross income in Internal Revenue Code (IRC) § 217, as well as the fringe benefit rule in IRC § 132(g), are suspended from 2018-2025 (1/1/2018 to 12/31/2025).

Contact the University Tax Compliance Manager at (657) 278-5671 if you have additional tax related questions for moving and relocation expenses.

Aug 3, 2018

Travel & Prepayment Request and Travel Expense Claim - Travel Policy and Procedures (rev 8/2018)PDF File Opens in new window

Per Diem Rates Query – Defense Travel Management Office
https://www.defensetravel.dod.mil/site/perdiemCalc.cfmOpens in new window

Aug 3, 2018

Enterprise Rent a Car

http://finance.fullerton.edu/Controller/Travel/EnterpriseRentACar.phpOpens in new window

Change
New CSUF Pin number from Enterprise

July 5, 2018

Interview Committee Meal(s) with On-Campus CandidatePDF File Opens in new window


Invoice - Interview Committee Meal(s) with On-Campus Candidate PDF File Opens in new window

July 1, 2018
Authorization for On-Campus Interview ExpensePDF File Opens in new window July 1, 2018

States subject to California's Travel Ban

The following nine states are currently subject to California’s ban on state-funded and state-sponsored travel:

  • Alabama
  • Kansas
  • Kentucky
  • Mississippi
  • North Carolina
  • Oklahoma
  • South Dakota
  • Tennessee
  • Texas
June 4, 2018

Certification for Reimbursement of Moving/Relocation ExpensesPDF File Opens in new window

Change

Certification for Reimbursement of Moving/Relocation Expenses (Rev. 5/2018)

May 25, 2018

Taxability of Moving/Relocation ExpendituresPDF File Opens in new window

Change

Taxability of Moving Relocation Expenditures (Rev. 5/2018)

May 25, 2018

Required receipts for Procurement Card charges

Per the CSUF Procurement Card Policy, a receipt is required for $0 or more (a credit amount does not require a receipt).

May 22, 2018

*CONCUR TRAVEL GO LIVE - 2018*

The following Divisions are required to submit travel requests and expense reports through Concur based on their Go-Live Date. Manual / paper travel requests and travel expense claims will no longer be accepted. If you have any questions, please contact concur@fullerton.edu

  • Student Affairs - Go live February 1, 2018
  • Office of the Provost – Go Live April 2, 2018
  • University Extended Education – Go Live April 2, 2018
April 2, 2018
FY 2017-2018 Year-End Close Guidelines and Schedule PDF File Opens in new window March 13, 2018

Travel Expense ClaimPDF File Opens in new window

Monthly Mileage DetailPDF File Opens in new window

Change

Mileage Reimbursement Rate for 2018

The standard mileage rate for business travel occurring on or after January 1, 2018 is 54.5 cents per mile.

Miles driven for moving/relocation will be reimbursed at 18 cents per mile.

December 14, 2017

*CONCUR TRAVEL GO LIVE - FALL 2017*

The following Divisions are required to submit travel requests and expense reports through Concur based on their Go-Live Date. Manual / paper travel requests and travel expense claims will no longer be accepted. If you have any questions, please contact concur@fullerton.edu

  • Division of Administration and Finance - Go Live September 1, 2017
  • Division of Information Technology - Go Live October 1, 2017
  • Division of Human Resources, Diversity and Inclusion - Go Live December 1, 2017
  • University Advancement - Go Live December 1, 2017
  • Office of the President - Go Live December 1, 2017
December 6, 2017

CSU Travel Restrictions – Prohibition on state-funded and state-sponsored travel to states with discriminatory laws (Assembly Bill No. 1887)

Frequently Asked Questions (FAQs) – AB 1887 (revised 9/13/2017)

CSU FAQ Regarding AB 1887PDF File

September 18, 2017

Concur Travel Request and Expense Report  - Naming Convention for Report/Trip Name

DOMESTIC TRAVEL

  • Month Year Destination
    Example: SEP 2017 San Diego, CA

INTERNATIONAL TRAVEL (including U.S. POSSESSIONS)

  • Month Year Destination
    Example: SEP 2017 France
    Example: SEP 2017 Puerto Rico

P-Card Travel Expense Report - submitted by P-Card holder (ONLY for travel expenses for others)

  • P-Card Travel Month Year (for billing cycle dates)
    Example: P-Card Travel SEP 2017

Travel Request (blanket travel)

  • Blanket Travel FY Year-Year (use current fiscal year)
    Example: Blanket Travel FY 2017-2018

Expense Report (blanket travel) - submit on a monthly basis, travel dates for that month

  • Blanket Travel Month Year
    Example: Blanket Travel SEP 2017 
  • Report/Trip Purpose: Select Blanket Travel (Mileage/Parking/Tolls)
August 29, 2017

 

Archive Items

 

Archive