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California State University, Fullerton

Travel Operations

The mission of Travel Operations is to serve as a support function to meet the University's goals and objectives. The primary goal of Travel Operations is to provide for timely and accurate recording of University travel-related expenditures and to ensure that CSUF employees, vendors, and on-campus candidates are paid in a timely, accurate and efficient manner consistent with the overall guidelines and regulations.

What's New? Date Posted
Travel Expense Claim (Rev. 11/2014) PDF Icon
Travel Expense Claim [Excel]

SIGNATURE OF APPROVER (Approval must have Delegation of Authority on file for the chartifeld indicated)
November 24, 2014
Revisions to CO Travel Policy and Procedures (effective December 1, 2014)

CSU Travel Matrix – changes (effective December 1, 2014) PDF File
November 17, 2014
Travel Request - Employee Travel Policy and Procedures (rev 11/14/14) PDF File

Travel Expense Claim - Employee Travel Policy and Procedures (rev 11/14/14) PDF File


Trip Cancelled / Changed

If a trip must be cancelled or changed, the travelers must make every effort to cancel/change any travel reservations. Fees incurred as a result of cancelling/changing a trip will be covered if the cancelation/change was work related or due to unforeseen circumstances out of the control of the traveler. A business justification must be submitted and approved by the approving authority.

Travelers who are unable to honor a reservation shall be responsible for canceling the reservation in compliance with the cancellation terms established by the hotel, airline, etc. The traveler must return any refundable deposits to the University.

Changes or lost refunds resulting from failure to cancel reservations, registrations, etc. shall not be reimbursed unless the traveler can show that such failure was the result of circumstances beyond the traveler’s control.

The traveler shall be responsible for promptly returning for a refund any unused or partially used transportation tickets
November 14, 2014
Travel Request pdf



Foreign Travel – Submit travel request 4 – 6 weeks prior to departure date (6 – 8 weeks prior to the departure date for high hazard countries):

Have you obtained the required foreign travel liability insurance from the Office of University Risk Management? Any questions, call ext. 7346.

If no, complete Foreign Travel Liability Insurance Form. Link is

If country is deemed high hazard, travel will require Chancellor’s Office approval. Office of University Risk Management will notify traveler.


Registration Fee – account number is 660848 (account number 660849 is no longer used)

CSUF ASC Project #

Check box - * Sponsored Programs

*If using both State and ASC Sponsored Program funds, include explanation for use of state funds in Business Purpose of Trip.

Check box - **Other (describe)
October 21, 2014
Certification for Reimbursement of Moving/Relocation Expenses pdf


President/President's Designee (if $10,000 or more, President's approval required)
October 21, 2014
Accounts Payable/Travel Staff and Faculty Reimbursement Direct Deposit Authorization Form PDF File

To sign up for CSUF Employee Direct Deposit for travel reimbursement, complete the Accounts Payable/Travel Staff and Faculty Reimbursement Direct Deposit Authorization Form
July 30, 2014

Streamlined Travel Request and Claim Processing Flow (Rev. 07-2014) PDF File

Single Auxiliary Funded (e.g. ASC, CSFPF or IRA/ASI)
Multiple Source Funded (CSUF State Funded and/or Auxiliary Funded)
July 1, 2014

Archive Items

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