Accounts Payable General Information

Revised: March 3, 2006

Payment Process

All vendor invoices and check requests are processed within 10 business days from the date received in Accounts Payable. Refer to Helpful Hints to Avoid Delays in Processing Payments.

New Vendors

A Vendor Data Record Form 204 must be completed and submitted to Accounts Payable. For services performed outside the U.S., complete a Statement for Services Performed Outside the United States .

Non-Resident Alien (NRA)

Refer to the Non-Resident Alien Payment Checklist and Tax Withholding Requirements for Non-Residents. For additional information on NRA guidelines, contact Greg Sweet, Tax Compliance Manager at (714) 278-5671 or email: gsweet@fullerton.edu.

Payment Schedule

Accounts Payable produces checks on Monday, Wednesday, and Friday. The payment schedule is subject to change during holidays and at the beginning of a semester or during special circumstances.

Emergency Checks

Request for Emergency Checks will be approved in extenuating or emergency situations. Departments should plan in advance to ensure that invoices are approved and submitted on a timely basis. Requests turned in by 10:00 AM and 2:00 PM will be available by 11:00 AM and 3:00 PM, respectively the same day.

Stop Payment and Re-issue Check

Occasionally checks issued by the Accounts Payable Department may be lost or stolen and may require a stop payment or reissue. To request a stop payment, complete the Application to Stop Payment Form and

Mail Application to:

Accounts Payable Stop Payment Desk
PO Box 6808
Fullerton, CA 92834-6808

OR

Fax Application to:

(714) 278-1333 or (714) 278-5816

The stop payment process may take up to 10 weeks to receive confirmation and reissue a replacement check. If the check is found and a stop payment has been issued, return the check to Accounts Payable. The check will be voided and reissued within 3 business days.

Checks issued by the Accounts Payable Department are valid one year from the date issued.

Sales / Use Tax

More information on Sales / Use Tax

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