How to Complete the Request to Establish or Continue a Recharge Center form
Revised: : February 1, 2006
The Request to Establish or Continue a Recharge Center form is used to request the establishment of a new Recharge Center or to request the continuation of a Recharge Center during the annual Reimbursed Activities Annual Review. A recharge center provides services to the Campus Community, such as reprographics and postage.
Completion of the Request to Establish or Continue a Recharge Center Form
The College or Department must be specified with the name of the Recharge Center. The recharge center name should be descriptive of the service provided with a maximum of 20 characters. This name will appear in the description of the user departmental account statement in the FAS reports. The Recharge Center Account Number and Subcode will be assigned by Accounting Services at the time of the establishment of the recharge center. A unique FAS expense subcode will be assigned. Complete this portion if you are requesting the continuation of a recharge center and the information is known.
Include a complete explanation of the service to be provided to the campus community and the rationale as to why this service is not funded through the Baseline Budget. State the implications should this service not be provided.
Specify the source of reimbursements that should include the expected users. This may be campus users, auxiliaries, etc. Also specify the approximate amount of annual reimbursement for budgeting purposes. A responsible person must be assigned who will be fiscally responsible for this activity.
Recharge Center activities, i.e. reimbursement must equal expenditure, at fiscal year end. If an operational surplus or deficit has been incurred in the recharge center account, a transfer must be made to a general fund account to eliminate the result of operations in the recharge center account. Specify what General Fund account number (1-XXXXX) should be used at June 30th for this purpose.
The department must complete the required signatures and forward the request to Accounting Services in CP-300.
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