Reimbursements for Disallowed Purchases Charged to a Procurement Card (P-card)

 

1. P-card Expense posted to account 660898

Form: Deposit or Reimbursement to University Account / Worksheet = CSUF PCD Reimb Form (NEW)Opens in new window

Fund to be Reimbursed (A) Account
to be Reimbursed
(B)
Account Description (C) CASHNet Item Code(D) Post to Fund (E) Post to Account (F) ETR Required? (G)
ALL Funds
where expense was originally incurred
660898 Disallowed-P-Card Expense S7050 Same Fund as Column (A) 660898 No

 

2. P-card Expense posted to account 604001, 604802, 606001, 606002, 606802 or 660001

Form:  Deposit or Reimbursement to University Account / Worksheet = CSUF Deposit to Univ AccountOpens in new window

Fund to be Reimbursed (A) Account
to be Reimbursed
(B)
Account Description    (C) CASHNet Item Code(D) Post to Fund (E) Post to Account (F) ETR Required? (G)
 ALL Funds
where expense was originally incurred
Non-Travel Form examplePDF File Opens in new window
604001 Telephone Usage S5062 Same Fund as Column (A) 604001 No
604802 Wireless Service S5092 604802 No
660001 Postage and Freight S5055 660001 No
ALL Funds
where expense was originally incurred
Travel Form examplePDF File Opens in new window
606802 Travel-International S5080 Same Fund as Column (A) 606802 No
606001 Travel-In State S5081 606001 No
606002 Travel-Out of State S5082 606002 No

 

3. P-card Expense posted to all other accounts other than 604001, 604802, 606001 or 606002, 660001, 606802 or 660898

Form: Deposit or Reimbursement to University Account / Worksheet = CSUF Deposit to Univ AccountOpens in new window

Fund to be Reimbursed (A) Account
to be Reimbursed
(B)
Account Description (C) CASHNet Item Code(D) Post to Fund (E) Post to Account (F) ETR Required? (G)
THEFD
Form examplePDF File Opens in new window
For all other
accounts except
604001, 604802, 660001, 606802, 606001,  606002 or 660898
Other S4000 THEXT 580093 Yes
Other Funds
Form examplePDF File Opens in new window
Same Fund as Column (A) 580093 Yes

Why is aExpenditure Transfer Request (ETR) form REQUIREDTo post to the correct expense account and offset revenue recorded in account 580093.

ETR: Charge 580093 / Credit 6xxxxx (original expense account)

Sample Accounting Entries for Disallowed PCD Transaction, CASHNet Deposit using S4000 & ETR:

Transaction Account Dept Fund Journal Date Ln Descr Ref Fiscal
Yr
Pd Actuals
PCD 660822 10005 THEFD PCD000001 07/21/12 Panera Bread   2012 1
24.00
CASHNet Dep 580093 10005 THEXT CRS000001 08/18/12 MISC S4000 2012 1
(24.00)
ETR 580093 10005 THEXT 0000225208 08/31/12 ETR-Offset PCD/CN Dep CRS000001 2012 2
24.00
ETR 660822 10005 THEFD 0000225208 08/31/12 ETR-Offset PCD/CN Dep CRS000001 2012 2
(24.00)

 

Related Link: 

Procurement Card GuidelinesOpens in new window