Frequently Asked Questions (FAQs)

To request a new chartfield, modify or inactivate an existing chartfield, complete the Chartfield Request form and forward to either Accounting Services & Financial Reporting or Budget Planning and Administration.

Chartfield values can be viewed in the Campus Portal under Titan Online > Finance > FIS Resources.

Another option is to go to the Related Links section of the Chartfields page. Each page contains a link that lists active chartfields in an Excel file (csv format). NOTE: Network login required.

Submit an Expenditure Transfer Request (ETR) form to adjust an expense that has already been incurred (ACTUALS column in OBIEE). The request must be initiated by the department and must be approved by an authorized representative. An expenditure transfer request must always net to zero by fund. If you need to move budget between different chartfields, submit Budget Transfer Request (BTR) form . For questions on budget transfers, please contact Resource Planning and Analysis/Budget Administration (Budget@fullerton.edu).

Fund accounting is a system of accounting used primarily by government and non-profit organizations with emphasis on how the money is spent in specific funds as opposed to how it is earned. Each fund is self-balancing and is segregated for specific purposes in accordance with laws and regulations or special restrictions and limitations.

Contact the Service Providers for information on chargeback transactions.

Month-end close is usually done on the 7th business day after the end of the month. During FIRMS submission (OCT, JAN, APR and JUL), close is usually done by the 11th day of the month. Visit the Month-End Close website for updates on the progress of month-end close.  The Proposed Month-End Close Schedule is also posted on the website.

Visit the Month-End Close website to view the CFS Open Periods.  CFS Open Periods can also be viewed in the Campus Portal under Titan Online > Finance > FIS Resources. Data is refreshed three times daily at 5 am, 10 am and 3 pm.

The Year-End Close Guidelines document is posted in the “What’s New” section of the following websites:

• http://finance.fullerton.edu/Controller/Accounting/
• http://finance.fullerton.edu/Controller/AccountsPayable/
• http://finance.fullerton.edu/Budget/
• http://finance.fullerton.edu/Procurement/

Official month-end reports should be printed in OBIEE after the fiscal month has been closed. Division Finance Managers will be notified monthly via e-mail.

Since the department is not allowed to charge to billable program code 7xxx, continue to charge the expense to the department then submit an Expenditure Transfer Request (ETR) form to reimburse the department and bill the auxiliary organization. See Cost Recovery section.

Expenditure must be posted to the appropriate account. In this case, 660829 (Facility Rental) is more appropriate than 660003 (General Services). If you have questions on your budget, please contact Resource Planning and Analysis/Budget Administration (Budget@fullerton.edu).

We offer training classes thru the Employee Training Center (ETC).

• Annually: Year-End Close Processes for Accounting, Budget and Payroll (CSUF_POD252)
• Annually: Learn Forms For Accounting Services And Financial Reporting (Hands-On Training) (CSUF_POD112)
• ONLINE: Managing Trust Funds (CSUF_POD228)

If a PO line has been paid, submit an Expenditure Transfer Request (ETR) form to reclassify to the correct account. If the PO is still open, submit a Change Order Request form and Contracts and Procurement will handle the correction. Be sure the item purchased is an allowable expense on the new account number.

The “Requisition Preparer/Approver” report can be accessed in the Campus Portal under Titan Online > Business Intelligence > OBIEE – BI/Dashboards > Delegation of Authority

If you do not have access, send an email to DL-Accounting_Services and a list of authorized approvers will be provided.

To request access, contact CMS Security.

Forms are reviewed and updated on as-needed basis. A new version number is assigned each time a form is revised. Most of the forms contain the version number and revision date. To download the latest version, go to Accounting Services & Financial Reporting Forms.

If applicable, use one of the following CASHNet Item Codes:

If account is not listed above, use CASHNet item code S4000 or S4030 (depending on the fund).  For example, TADCP, TADMR, TCUCN, TCUMR and TLDXX should use S4030 instead of S4000.