Frequently Asked Questions (FAQs)

Who is in charge of chartfield maintenance?

To request a new chartfield, modify or inactivate an existing chartfield, complete the Chartfield Request form and forward to either Accounting Services & Financial Reporting or Budget Planning and Administration.

Where can I get the most recent list of Chartfields?

Chartfield values can be viewed in the Campus Portal under Titan Online > Finance > FIS Resources.Chartfield values can be viewed at the FIS Resources

Another option is to go to the Related Links section of the Chartfields page. Each page contains a link that lists active chartfields in an Excel file (csv format). NOTE: Network login required.

What is the difference between an expenditure transfer and budget transfer?

Submit an Expenditure Transfer Request (ETR) form to adjust an expense that has already been incurred (ACTUALS column in OBIEE). The request must be initiated by the department and must be approved by an authorized representative. An expenditure transfer request must always net to zero by fund. If you need to move budget between different chartfields, submit Budget Transfer Request (BTR) formOpens in new window . For questions on budget transfers, please contact Resource Planning and Analysis/Budget Administration (Budget@fullerton.edu).

What is Fund Accounting?

Fund accounting is a system of accounting used primarily by government and non-profit organizations with emphasis on how the money is spent in specific funds as opposed to how it is earned. Each fund is self-balancing and is segregated for specific purposes in accordance with laws and regulations or special restrictions and limitations.

Who do I contact if I have a question on a chargeback transaction?

Contact the Service Providers for information on chargeback transactions.

What is the Month-End Close Schedule?

Month-end close is usually done on the 7th business day after the end of the month. During FIRMS submission (OCT, JAN, APR and JUL), close is usually done by the 11th day of the month. Visit the Month-End Close website for updates on the progress of month-end close.  The Proposed Month-End Close Schedule is also posted on the website.

How do I find out what periods are open in CFS for Asset Management, Accounts Payable, Accounts Receivable, Billing, Requisition, Purchasing, GL (Budget) and GL (ACTUALS)?

Visit the Month-End Close website to view the CFS Open Periods.  CFS Open Periods can also be viewed in the Campus Portal under Titan Online > Finance > FIS Resources. Data is refreshed three times daily at 5 am, 10 am and 3 pm.


Where to find CFS Open Periods

Where can I find the current Year-End Close Guidelines document?

When can we print the month-end reports?

Official month-end reports should be printed in OBIEE after the fiscal month has been closed. Division Finance Managers will be notified monthly via e-mail.

How do we process a P-Card expense that needs to be billed back to a CSUF Auxiliary Organization?

Since the department is not allowed to charge to billable program code 7xxx, continue to charge the expense to the department then submit an Expenditure Transfer Request (ETR) form to reimburse the department and bill the auxiliary organization. See Cost Recovery section.

Our department needs to pay Housing and Residential Life for conference room rental fees. Our department budget is in account 660003 but I was told to post the expense to account 660829 (Facility Rental). Why?

Expenditure must be posted to the appropriate account. In this case, 660829 (Facility Rental) is more appropriate than 660003 (General Services). If you have questions on your budget, please contact Resource Planning and Analysis/Budget Administration (Budget@fullerton.edu).

What kind of training do you offer?

We offer training classes thru the Employee Training Center (ETC).

  • Annually: Year-End Close Processes for Accounting, Budget and Payroll (CSUF_POD252)
  • Annually: Learn Forms For Accounting Services And Financial Reporting (Hands-On Training) (CSUF_POD112)
  • ONLINE: Managing Trust Funds (CSUF_POD228)

How do I get an account number changed on a purchase order (PO)?

If a PO line has been paid, submit an Expenditure Transfer Request (ETR) form to reclassify to the correct account. If the PO is still open, submit a Change Order Request form and Contracts and Procurement will handle the correction. Be sure the item purchased is an allowable expense on the new account number.

How do I find out who is authorized to sign accounting forms for my department?

The “Requisition Preparer/Approver” report can be accessed in the Campus Portal under Titan Online > Business Intelligence > OBIEE – BI/Dashboards > Delegation of Authority


OBIEE - Delegation of Authority


If you do not have access, send an email to DL-Accounting_Services and a list of authorized approvers will be provided.


To request access, contact CMS Security.

How can I obtain the latest version of a form?

Forms are reviewed and updated on as-needed basis. A new version number is assigned each time a form is revised. Most of the forms contain the version number and revision date. To download the latest version, go to Accounting Services & Financial Reporting Forms.

I need to deposit a check for expenditure abatement (ex. vendor refund or payment for personal use of P-Card). The Deposit or Reimbursement to University Account form is not allowing me to enter the chartfields and is asking for a CASHNet item code instead. How can I reimburse the correct expense account?

If applicable, use one of the following CASHNet Item Codes:

CASHNet Item Code Expense Description Chartfield String
S5055 Postage and Freight

Default: 660001

Provide: Fund & Dept

Optional: Program, Class or Project

S5062 Telephone Usage

Default: 604001

Provide: Fund & Dept

Optional: Program, Class or Project

S5080 Travel-International

Default: 606802

Provide: Fund & Dept

Optional: Program, Class or Project

S5081 Travel-In State

Default: 606001

Provide: Fund & Dept

Optional: Program, Class or Project

S5082 Travel-Out of State

Default: 606002

Provide: Fund & Dept

Optional: Program, Class or Project

S5092 Wireless Services

Default: 604802

Provide: Fund & Dept

Optional: Program, Class or Project


If account is not listed above, use CASHNet item code S4000 or S4030 (depending on the fund).  For example, TADCP, TADMR, TCUCN, TCUMR and TLDXX should use S4030 instead of S4000.


CASHNet Item Code Expense Description Chartfield String
S4000 Other Expenses

Deafult: 580093 (Other Non-operating Revenues)

Provide: Fund & Dept

Optional: Program, Class or Project

IMPORTANT: Once the deposit is made, submit an Expenditure Transfer Request form to reclassify from account 580093 to the original 6xxxxx expense account.

S4030 Other Expenses

Default: 580090 (Other Operating Revenues)

Provide: Fund & Dept

Optional: Program, Class or Project

IMPORTANT: Once the deposit is made, submit an Expenditure Transfer Request form to reclassify from account 580090 to the original 6xxxxx expense account.